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Academic Regulations

Macao Polytechnic Institute
Academic Regulations Governing Bachelor's Degree Programmes


Article 1
(Scope)

This set of regulations applies to the bachelor’s degree programmes offered by the Macao Polytechnic Institute (hereafter referred to as ‘the Institute’) and their students.

Article 2
(Rules and Regulations)

Students shall observe all relevant rules and regulations prescribed by the Institute.

Article 3
(Admission)

  1. An applicant shall be considered for admission to a bachelor’s degree programme of the Institute if s/he

    a) holds a qualification not lower than Grade 12 or the equivalent, and
    b) fulfils other admission criteria prescribed by the programme of study concerned.
  2. An applicant of age 23 or above, proven to possess relevant capabilities (especially in the entrance examination(s) of the Institute), shall be considered for admission to a bachelor's degree programme with a waiver on the requirement stated in Clause 1 Item a).
  3. A gifted student may be considered for admission to a bachelor’s degree programme upon recommendation of the secondary school in which s/he is enrolled at the time of application, consent of his/her parent or guardian, and approval of the Senate of the Institute.
  4. An applicant may be considered by the academic unit concerned for admission with an entrance examination waiver to a bachelor’s degree programme of the Institute in the same discipline as with the:

    a) Bachelor's degree for which s/he is currently reading at another higher education institution; or
    b) Associate degree s/he has obtained.
  5. An applicant who wishes to gain admission with an entrance examination waiver as stated in Clause 4 is required to submit the application two months ahead of date of commencement of an academic year. The application should be accompanied with supporting documents such as, but not limited to, the following: information about his/her prior study, graduation certificate (if applicable), and transcript containing all the learning modules completed.
  6. In cases described in Clause 4, successful applicants should apply for transfer of credits following the regulations and procedures described in Article 9 to determine the learning modules to be completed and the number of credits to be acquired for the programme of study concerned at the Institute.
  7. Applicants shall observe all rules and regulations prescribed by the Institute in the area of admission.

Article 4
(Student Registration)

  1. Students reading for a bachelor’s degree at the Institute shall be regarded as ‘full-time programme students’.
  2. An applicant who has been offered admission shall pay the fees and register by the prescribed deadlines to confirm his/her student status at the Institute.
  3. A student shall register in the name that appears in his/her identification documents.
  4. An applicant who has been offered admission is eligible for registration upon successful completion of a medical check-up.
  5. An applicant who has been offered admission under the circumstances described in Article 3 Clause 4 Item a) is required to submit upon registration a testimonial issued by his/her prior institution indicating consent upon his/her withdrawal or transfer of study.
  6. An applicant who has been offered admission and wishes to defer registration shall submit an application in writing within a prescribed period. Once his/her application is approved, s/he is required to register within the newly prescribed period. Anyone who fails to do so shall be deemed to have declined the offer.
  7. Applications for deferred registration on medical grounds should include a medical certificate issued by public services in healthcare or a registered hospital.

Article 5
(Fees)

  1. Students are required to pay fees following the rules and regulations prescribed by the Institute in relation to fee standards and payment.
  2. A student who has outstanding fees, whether in part or in full, for three weeks shall be considered to have withdrawn from studies.
  3. All fees once paid shall not be refunded unless otherwise specified.

Article 6
(Academic Calendar)

An academic calendar defines the class and examination periods as well as holidays in an academic year, which consists of two semesters.

Article 7
(Programme Structure)

  1. A bachelor’s degree programme is comprised of learning modules. The workload of each learning module is defined in credits.
  2. The workload of a learning module is an estimation of the time students typically need to complete all learning activities such as lectures, seminars, supervised work, projects, work placements, practical work, experiments or laboratory work, conferences, assessment, and individual study required to achieve the defined learning outcomes of the module.
  3. A bachelor’s degree programme normally consists of at least 120 credits, with no less than 5,400 normative hours of study, which include no less than 1,800 normative hours of face-to-face instruction.
  4. A credit shall consist of at least 15 normative hours of face-to-face instruction on average.
  5. Learning modules may either be:

    a) compulsory, which students must take and pass; or
    b) elective, which students may select from a list of available options given by their programme of study and pass to accumulate sufficient credits for graduation.
  6. Students shall be eligible for graduation and award upon successful completion of all learning modules with sufficient credits acquired as prescribed on their study plans.

Article 8
(Period of Study)

  1. The period of study of a bachelor’s degree programme is counted by semesters. The normal period of study is 8 semesters (i.e. 4 academic years) while the maximum period of study is 14 semesters (i.e. 7 academic years).
  2. The maximum period of study shall include any periods of deferment and suspension of study.
  3. A student granted leave of absence as stated in Article 15 shall follow a separate regime in terms of period of study. His/her period of study shall be calculated in the following way with decimals rounded to the next whole number: the summation of the normal period of study stated in Clause 1 and 150% of the period of leave of absence.
  4. A student proven unable to acquire sufficient credits for graduation within the maximum period of study stated in Clause 1 or the period of study specified under the regime stated in Clause 3 by end of an academic year shall be automatically discontinued from his/her study and shall be deemed as having withdrawn from studies.
  5. A student withdrawn from his/her study under the circumstance described in Clause 4 is not allowed to register in the same programme of study at the Institute within the subsequent one academic year, after which s/he may apply for and gain admission to the programme of study concerned following all the procedures and rules governing regular admission.
  6. A student readmitted to a programme of study under the circumstance described in Clause 5 may apply for transfer of credits as described in Article 9 to determine the learning modules to be completed and the number of credits to be acquired according to the latest study plan of the programme.

Article 9
(Transfer of Credits)

  1. Transfer of credits, or advanced standing, refers to the procedures of granting students credits and exemptions of learning modules prescribed by their programme of study at the Institute in recognition of their prior learning.
  2. Students may apply for transfer of credits in a prescribed form together with relevant supporting documents (e.g. degree certificates, transcripts, course outlines, professional licenses, etc.) within a specified period using their prior learning:

    a) credits earned through training received from a tertiary programme of a higher education institution in Macao;
    b) successfully achieved from academic studies or training received in higher education institutions; or
    c) in terms of professional training or experience.
    Late or incomplete applications shall not be accepted.
  3. Transfer of credits:

    a) maybe granted for no more than one third of the total credits required for graduation with decimals rounded to the next whole number, except for the case described in Clause 4;
    b) may be granted for no more than 20% of the total credits required for graduation using prior learning described in Clause 2 Item c);
    c) may be granted with due consideration given to the comparability between prior and current learning in terms of level, depth and area of study;
    d) cannot be applied to capstone experience such as work placements, graduation projects and theses which demonstrate students’ overall learning outcomes upon completion of their programme of study.
  4. Transfer of credits may be granted for no more than half of the total credits required for graduation to a student who successfully gains admission under the circumstance described in Article 3 Clause 4 Item b).
  5. The Senate shall scrutinise applications for transfer of credits and determine the number of credits to be granted and the consequent learning modules to be exempted with reference to the comments of the academic unit concerned.
  6. The credits granted to a student via transfer of credits are in effect only within the period of study of his/her registered programme in which the application for transfer of credits is submitted. The effect is neither extendable nor traceable.
  7. The learning modules where credits are granted via transfer of credits shall be shown on the academic transcript with ‘X’ (exemption) as the grade, which will not be counted towards GPA.
  8. The rules and regulations stated above in this Article are not applicable to studies completed under exchange or other study programmes jointly organised by the Institute and its partner institutions. In these cases, the applicable methodologies shall be proposed by the academic unit concerned and endorsed by the Senate.

Article 10
(Enrolment of Learning Modules)

  1. Enrolment of learning modules (hereafter referred to as ‘module enrolment’) refers to the procedures of granting registered students the rights to study in learning modules prescribed in the study plan of their programmes of study.
  2. Module enrolment is obligatory. Students are required to enrol in learning modules they wish to take within a specified period in accordance with the study plan of their programme of study as well as the rules and regulations governing module enrolment. It is only upon successful completion of the module enrolment procedures that students are eligible to begin their studies in the enrolled learning modules.
  3. Students may audit in learning modules not prescribed by their programmes of study upon approval of the academic unit to which they belong and of the academic unit of the learning modules in which they wish to audit. Students may apply to receive assessment in the auditing learning modules but the credits and assessment results of those modules will not be counted towards the GPA and the number of credits for graduation.
  4. To complete module enrolment, students:

    a) shall observe prerequisite rules (if any);
    b) may enrol in two extra learning modules in addition to the modules which shall be taken during a particular semester;
    c) are not allowed to enrol in learning modules with conflict in examination schedules;
    d) are not allowed to retake learning modules they have successfully completed or gained exemption from;
    e) may apply to retake a failed module with an attendance waiver due to a lecture-scheduling conflict with other module(s) enrolled given that there is no conflict in examination schedules and that their attendance at the previous attempt has satisfied the regulations stated in Article 12 Clauses 2 and 3;
    f) should submit assignments, participate in all assessment activities and communicate with their module instructors about relevant arrangements should they be granted to retake a failed module with an attendance waiver.
  5. The academic unit concerned shall decide about all matters not covered by these regulations in the area of module enrolment.

Article 11
(Assessment)

The assessment methods and criteria of a learning module shall be devised by the Pedagogic Committee of the academic unit concerned in line with the Assessment Strategy of the Institute and shall be stated in the module outline.

Article 12
(Attendance)

  1. Students are obliged to attend all learning activities of the learning modules enrolled.
  2. A taught module requires an attendance rate of at least 70% of its total lecture hours.
  3. A work placement module requires an attendance rate of at least 90% of its total placement hours except otherwise stated in the module outline.
  4. A student whose attendance rate in a module is lower than the benchmarks stated in Clauses 2 and 3 shall not be eligible for sitting the final examinations. In cases where the module has no final examination, s/he shall receive a failing grade.
  5. The attendance rate is calculated according to the attendance records submitted by module instructors, who may mark students’ attendance as soon as the session begins.
  6. With certified documentation, absence shall be regarded as reasonable (hereafter referred to as ‘reasonable absence’) and counted towards the attendance rate under circumstances in which a student:
    a) participates in competitions on behalf of the Macao Special Administrative Region (hereafter referred to as ‘Macao SAR’), the Institute, or according to the arrangements of the sports associations of Macao, and with the certificate(s) issued by the relevant department(s) or organisation(s); or
    b) attends events or carries out designated duties on behalf of the Macao SAR or the Institute, and with the certificate(s) issued by the relevant department(s); or
    c) is prevented from attendance due to marriage, on the day of registration or wedding; or
    d) is prevented from attendance due to childbirth, during the period indicated in relevant medical certificate(s) issued by a registered hospital in Macao or a health centre of the Health Bureau of the Macao SAR Government; or
    e) is prevented from attendance due to death of spouse, lineal/collateral relatives or affines. The length of reasonable absence shall be defined according to the actual situation(s) but no longer than 7 days; or
    f) is prevented from attendance due to medical reasons, and with the medical certificate(s) issued by a registered hospital in Macao or a health centre of the Health Bureau of the Macao SAR Government; or
    g) who is non-local and is prevented from attendance due to medical treatment at their place of origin by end of recess (i.e. Christmas, Chinese New Year, and summer recess) as proven by medical certificate(s) issued by local hospital(s).
    h) is prevented from attendance under other circumstances approved by the academic unit to which he/she belongs as beyond the student’s control.
  7. Reasonable absences shall amount to no more than 20% of the total lecture/placement hours of a learning module. Applications for reasonable absence with the supporting document(s) are to be submitted within 5 working days following the last day of absence. Late applications shall not be accepted.
  8. A student who believes there are errors in his/her attendance record(s) may apply for record rechecking on a prescribed form with relevant supporting documents at least 10 working days before the final examination period begins. The final decision on the application shall be made by the module instructor concerned with due consideration given to the supporting documents provided. Upon approval of the academic unit concerned, the attendance record(s) shall be maintained according to the decision made.

Article 13
(Supplementary and Resit Examinations)

  1. A student who is absent from a final examination with justifiable reasons (i.e. ‘reasonable absence’) may apply for a supplementary examination on a prescribed form to the academic unit concerned within 5 days following from the day of absence from the final examination should s/he satisfy the rules and regulations stated in Article 12 Clauses 6 to 8.
  2. The result a student achieves in a supplementary examination shall be counted in actual terms towards the overall results of the learning module concerned.
  3. For a learning module which allows resit examinations, students may apply for a resit examination on a prescribed form within a specified period to the academic unit concerned should s/he satisfy the rules and regulations stated in Article 12 under the following circumstances:
    a) The overall score obtained in the failed module reaches 35; or
    b) A resit examination is required as stated in the module outline.
  4. A student may apply in a semester for resit examination(s) of

    1. one annual learning module, or
    2. two semestral learning modules.
  5. The highest score achievable for a resit examination is 50. A student who achieves less than 50 in the resit examination is required to retake the learning module concerned.
  6. A student whose application for a supplementary or resit examination is approved should pay an administrative fee and attend the examination as scheduled.
  7. Should any exceptional cases arise, the head of the academic unit concerned shall decide upon students’ participation in relevant supplementary or resit examinations with due consideration given to the opinions of the Pedagogic Committee.

Article 14
(Transfer of Programme of Study)

  1. A student who wishes to transfer to another programme of study (hereafter referred to as ‘transfer of programme’) is to obtain the consent of the academic unit to which s/he belongs and is required to apply in writing within a specified period during an academic year.
  2. Applications for transfer of programme shall be scrutinised by the receiving academic unit according to places available in the programme concerned, the applicants’ academic performance and performance(s) in other applicable assessment(s).
  3. Transfer of programme is not applicable to the following circumstances:
    a) The application is made during the first year of study, or
    b) The applied programme falls out of the admission scope applicable to the applicant during his/her year of admission or applied transfer.
  4. A student whose application for transfer of programme has been approved should apply for transfer of credits following the regulations and procedures described in Article 9 to determine the learning modules to be completed and the number of credits to be acquired for the receiving programme of study.

Article 15
(Interruption and Termination of Study)

  1. A student’s study may be interrupted under the following circumstances:

    a) Deferment of study due to personal reasons;
    b) Suspension of study as a disciplinary consequence;
    c) Leave of absence granted under exceptional medical circumstances as stated in Clause 2.
  2. A student who is prevented from learning under the following circumstances may apply for leave of absence:

    a) Temporary or permanent physical or sensory disabilities; or
    b) Maternity, severe illness, infectious or contagious disease, or illness that requires a long-term rehabilitation.
  3. A student who wishes to defer his/her study should apply to the academic unit concerned on a prescribed form before the final examination period of the particular semester. The application of deferment due to health causes should be accompanied by a medical certificate issued by a registered hospital or public services in healthcare.
  4. Leave of absence stated in Clause 2 should be applied in writing to the academic unit concerned. The application should be accompanied by a medical certificate issued by a registered hospital or the government department for healthcare. The medical certificate should clearly state the required period of absence from learning, which will be regarded as the length of the leave of absence once granted.
  5. Students who have been granted deferment of study or leave of absence should return to their studies by the end of the deferred/absence period approved following the procedures for resumption of study. Those who fail to complete module enrolment or to submit another application for interruption of study within three weeks after the returning semester begins shall be regarded as having withdrawn from studies.
  6. A student who returns to his/her study after deferment or leave of absence shall follow the latest study plan of the programme of study in which s/he has registered.
  7. A student who wishes to terminate his/her study at the Institute due to personal reasons shall apply for withdrawal of study following the established procedures. Should s/he withdraw before receiving the final assessment, the results of any incomplete enrolled modules shall be marked as “W” (withdrawal) on the academic transcript. Should s/he withdraw after receiving the final assessment, the results of the modules enrolled shall be recorded on the academic transcript.
  8. Under exceptional circumstances, a student who has withdrawn from his/her study for reasons stated in Article 5 Clause 2 and Article 15 Clause 5 may apply in writing for resumption of study before the final examination period of the particular semester within the maximum period of study (towards which the period from withdrawal to application for resumption is counted). Upon approvals by the academic unit concerned and the President, after settlement of all outstanding fee(s) and administrative fee(s) as regulated by the Institute, s/he may resume his/her study.
  9. Except for cases stated in Clause 8, a student who has terminated and wishes to continue his/her study at the Institute is required to apply for admission following rules and regulations governing general admission.

Article 16
(Appeals)

  1. A student who wishes to apply for checking of procedural irregularity or technical error of the following results shall submit an application on a prescribed form within three working days after the release of the results:

    a) Application for transfer of credits;
    b) Assessment of learning modules.
  2. Late applications and applications against academic judgement shall not be accepted.
  3. The application shall be considered by the academic unit concerned and the outcome of the checking shall be announced on the Student Information Web within three weeks after submission of the application.
  4. The outcome of the checking shall be regarded as final. No applications for further checking shall be accepted.

Article 17
(Certificates and Testimonials)

  1. A student who has successfully completed all learning modules prescribed by his/her programme of study and acquired sufficient credits for graduation, upon confirmation of the Pedagogic Committee of the academic unit concerned on his/her eligibility for graduation, shall be awarded a degree certificate.
  2. The degree certificate shall be issued once only. No re-issuance shall be permitted.
  3. A student may apply for the following documentations following relevant established procedures:

    a) Academic transcript: A comprehensive academic record of a student at the Institute which lists all learning modules enrolled, relevant assessment results, the cumulative GPA, and the number of credits acquired as of the date of issuance.
    b) Testimonial: A document certifying a student’s enrolment status at the Institute at the time of issuance.
  4. A student who has any outstanding fees, whether in part or in full, or has otherwise failed to discharge all obligations to the Institute, shall not be issued the degree certificate and any other documentations.

Article 18
(Progression)

For statistical purposes and issuance of documentation, a student who has completed all learning modules or obtained 80% of the total credits of an academic year according to the study plan shall be regarded to have progressed onto the next year of study.

Article 19
(Academic Integrity)

  1. Academic integrity is expected of every student of the Institute in all academic undertakings. Students should avoid committing any act of academic dishonesty, including but not limited to cheating and plagiarism.
  2. Any act of academic dishonesty shall be handled according to relevant rules and regulations of the Institute.

Article 20
(Change of Personal Information)

  1. Students are responsible for ensuring that their personal and contact information given to the Institute is correct and up-to-date.
  2. A student who wishes to change their personal information should apply on a prescribed form. S/he may change their contact information on the Student Information Web.
  3. A graduate may update his/her contact information only.

Article 21
(Questions and Omissions)

Any questions and omissions arising out of the application of these Regulations shall be resolved by the Senate.

Article 22
(Effectiveness)

  1. Regarding Article 8, students admitted in and before the 2018/2019 academic year would be allowed a grace period of five years counting from 8 August 2018. During this grace period, their period of study shall be calculated with the set of regulations that is comparatively more favourable, i.e., using either this set of regulations or the version that had ever been applicable to those students.
  2. Article 9 Clause 7 is only applicable to students admitted in and after the 2019/2020 academic year.

 

 

This English version is a translation of the original regulations in Chinese. For any discrepancies between the two versions, the Chinese version shall prevail.

 

Updated on 7 Oct 2020

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